PVA Administrative Support
Mission Statement
The mission of the PVA Administrative Support Branch is to provide Property Valuation Administrators (PVA) with fiscal, personnel, payroll, training, and other essential administrative support services throughout the year.
To accomplish this, we will :
Respond timely, courteously, efficiently and effectively to all requests;
Provide quality service to all PVA(s);
Plan and provide budget instructions, guidance, reports and communication to the PVA(s) and the KY Department of Revenue;
Coordinate and expand education and training to PVA(s);
Serve as a clearinghouse for PVA questions and concerns regarding personnel, payroll, health and and life insurance and other issues; and
Provide timely and reliable distribution of payroll checks.
Reemployment After Retirement
NEW HIRING POLICIES IN PLACE, EFFECTIVE JUNE 16, 2008
Effective June 16, 2008, ALL PVAs offices are under a 90 days hiring delay, no office will be exempted from this policies. PVAs offices will not be able to move/promote any existing employee (s) during the 90 days hiring delay, including Chief Deputy vacancies. Local Funds can be used if a PVA needs to hire a deputy during the 90 days.
Effective July 1, 2008, hiring vacancies are mandated to the previous deputy's grade OR LOWER GRADE AND/OR SALARY. ALL hires must be employed at the departing grade and noted on the RPA.
NEW – Property Valuation Administrator Office Closing Recommendations
PVA Office Closing This form is in conjunction with Commissioner Davis’ Memo, dated March 14, 2007. This form must be completed and returned to the PVA Administrative Support Branch upon any closing of the PVA office.
Request for Personnel Action Form (RPA)
NEW!!!This form may be completed online, printed and sent to the PVA Administrative Support Branch for any personnel actions on your current and future employees. The RPA will be signed by the Branch Manager (JoJuana ) and copies will be mailed back to you as usual. We will have a supply of the original RPAs in our office. If you have any questions or comments please give us a call at 502-564-5620.
The latest version of discount lodging rates (2008) is now available online at: http://finance.ky.gov/internal/
These hotels and motels offer discounts to state employees on official business.
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Health Insurance Updates |
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Please notify your employees to keep both their Humana ID card and Humana Access VISA card for use during the 2008 Plan Year. Humana will only be issuing new ID Cards for the following employees:
• Employees who made a plan option change (e.g. Enhanced to Premier) for Plan Year 2008;
• Employees who made a plan level change (e.g. single to family) for Plan Year 2008; and
• Employees who have elected the cross-reference payment option.
ID cards and Humana Access VISA cards should only be destroyed if your employee receives new cards for 2008.
If you have any questions, please feel free to contact the Donna Seeberger at 502-564-6946, PVA Admin. Support Branch.
Code of Ethics Certification of New Hire Form - Effective January 1, 2007, all new employees and potential hires must complete and sign the Employee’s Code of Ethics form. We will not process any employment paperwork if this form is not completely filled out and sent in with the Request for Personnel Action (RPA) upon hiring.
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Electronic Timekeeping System (ETS) |
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Accessing ETS PVA |
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Please use the following link to access ETS-PVA. Contact the PVA Administrative Support Branch of you experience any problems and/or error messages.
http://kyeasets1/ETSPVA/
VPN Users – https://sslvpn.ky.gov
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Budget Amendments |
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Budget amendments are recommended throughout the year. Click on the link under Related Content for Amended Budget Form. This is a good business practice that will keep your expenditures in line with your budget document and one (1) of the Auditor’s Agreed-Upon Procedures requirements.
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Workers' Compensation |
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When an employee is injured, notify the PVA Administrative Support Branch immediately. The First Injury Report Form will need to be completed even if the employee does not appear to be injured. We have a copy of the Concentra Manual with the list of all the Kentucky providers in our office. Contact the PVA Administrative Support Branch for a copy of the providers for your area before contacting Concentra to get approval. Questions regarding Workers' Compensation should be addressed to Donna Seeberger at (502) 564-5620, or by e-mail at donna.seeberger@ky.gov.
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Timekeepers: Compensatory and Overtime |
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COMPENSATORY TIME FOR SEPARATION OF EMPLOYMENT: No deputy should be allowed to accumulate any comp-time. The PVA office will be billed for any deputy leaving the PVA office with a comp-time balance. If any deputy has an existing comp-time balance, please start to decrease those hours. Effective July 1, 2001, per updated March 2005, PVA Fiscal and Personnel Manual Chapter III, Section II, Part C., there should be no accumulation of compensatory and/or overtime without prior approval from the PVA Administrative Support Branch. Any employee ALLOWED TO WORK over 40 hours from Sunday to Saturday will be in overtime status FOR THAT WEEK. Therefore, when any employee works more than 40 hours per week, (not a pay period) they are entitled to receive overtime pay. ALL OVERTIME PAY PLUS FICA WILL BE BILLED BACK TO THE COUNTY AND PAYMENT DUE UPON RECEIPT. For example, if an employee works an additional 4 hours on a Saturday and they have not taken any time off that week, the employee will earn 2.5 hours of comp time and 1.5 hours overtime. Deputies cannot use comp-time (CU) before they actually earn comp-time (CE), unless they already have a comp-time balance equal and/or greater to CU.
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HIPPA Violations and Regulations |
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All medical certifications, Family Medical Leave and Sick Leave Sharing applications and donations need to be sent to the PVA Administrative Support Branch. It seems some timekeepers are under the impression that they need to keep a copy of these health information documents in their files or in the files of supervisors or PVAs. HIPPA laws prohibit that. The employee may keep copies but all others must be sent to us. This does not include doctors’ excuses for absences that are given to supervisors or PVAs.
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Direct Deposit |
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We would like to encourage all PVA offices to participate in the State Payroll Direct Deposit program, (click on the Direct Deposit Form link in the related contents box). Congratulations to the following seventeen (17) counties with total employee direct deposit enrollment:
Estill, Fulton, Hancock, Henderson, Hopkins, Larue, Lewis, Martin, Mason, Mercer, Muhlenberg, Spencer,Todd, Trigg, Washington, Whitley and Woodford.
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Reminders |
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Paychecks are not to be given to employees until PAYDAY. Issuance of Paychecks to State Employees – 101 KAR 2:095 – Section 10 (1) A paycheck shall be issued to a state employee on the 15th and 30th day of each month. (2) If the regularly scheduled pay date falls on a weekend, a paycheck shall be issued on the preceding Friday. (3) If the regularly scheduled pay date falls on a state holiday as defined in KRS 18A.190, a paycheck shall be issued on the workday preceding the holiday.
Inter-Accounts: Lodging Per the February 24, 2005, PVA Budget Committee meeting, all education lodging must be paid at time of checkout, please do not inter-account or direct bill your lodging expense while at the State Parks.
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Contact Information |
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Contact Information
JoJuana Leavell-Greene, Branch Manager
Donna Seeberger, Benefits and Personnel/Payroll Officer (502) 564- 6946
Latrese Bellamy, Personnel Officer for Adair – Carter and Grayson – Lyon (502) 564-6938
Cyndi Abrams, Personnel Officer for Graves and McCracken – Woodford (502) 564-6937
| Phone: 502.564.5620 |
Fax: 502.564.5219 |
| Location |
Postal Mail |
| 501 High Street, Fourth Floor |
PO Box 1463 |
| Frankfort KY 40601 |
Frankfort KY 40602-1463 |
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