Matching Payments During Period 13

During Fiscal Period 13 (July 1 – July 10) the Fiscal Year and Period on PRM documents are determined by the Budget Fiscal Year (BFY) on the referenced award at the time the PRM is generated.  For example, if the BFY on the referenced award is less than the current BFY (2008<2009), then Fiscal Period 13 (BFY=2008, FY=2008, Period=13) will infer on the PRM.  If the BFY is greater than (9999>2008) or equal to (2009=2009) the current BFY, then the current fiscal period (new-year) will infer on the PRM.

Once encumbrances roll the evening of July 3, the BFY on encumbered awards will change from 2008 to 2009.  Users should verify their PRM documents to ensure they are paid from the appropriate fiscal period, which may be done by looking at the Accounting and Posting lines on the PRM document.