Moving Expenditures Between Fiscal Years

A JV2E document may be used to move expenditures between Budget Fiscal Years. 

Example:   A $100 expenditure was paid from BFY 2009 (new-year) and should have been paid from BFY 2008 (old year). 

Accounting Line 1 above shows a negative ($100.00) and the 2009 Fiscal Period (BFY=2009; FY=2009; Period=1).

Accounting Line 2 above shows a positive $100.00 and the 2008 Fiscal Period (BFY=2008; FY=2008; Period=13).

When processing JV2E documents during the fiscal year end, remember the following:

• JV2Es to move expenditures between BFYs require the Fiscal Period (BFY, FY and Period) to be entered on the Accounting Line.
• JV2Es with BFY 2008 reference may be processed within the department up to COB July 10.
• JV2Es with BFY 2008 reference processed between July 11 and July 17 will require approval by the Office of the Controller, Statewide Accounting Services.